Introduction

We are committed to protecting your privacy.

This Privacy Notice explains what Personal Information we, AscendraX Inc., a US private company ("AscendraX"), collects about you, what we use it for, who we share it with, and how we protect it. It also sets out your rights and who you can contact for more information or queries.

When used in this Privacy Notice, "we", "us" and "our" refer to AscendraX, Inc. In this Privacy Notice, information about you, which may be referred to as personal data in some jurisdictions, is referred to as "Personal Information".

What Personal Information We Collect

We may collect and process your data because:

• you give it to us (for example, through our Website or Communications);
• other people give it to us (for example, other entities of the AscendraX Group or third-party service providers); or
• it is publicly available.

When personal information about you is provided to us by other entities within the AscendraX Group or by third parties, we take appropriate steps to ensure that such parties have complied with all applicable privacy laws and regulations. This includes confirming that you have been properly informed about the processing of your personal information and that any required consents have been lawfully obtained.

Log information, cookies, and web beacons

We may process personal information when you interact with our websites or communications. For example, we or our service providers may use cookies (small text files stored on a user’s browser) and web beacons (electronic images that help us measure access to specific content and enable certain cookies) to collect aggregated data. Where applicable, additional details regarding our use of cookies and other tracking technologies, as well as the options available to you to manage or control such technologies, are provided in the Cookie Notice applicable to the relevant website. Further information on how cookies and other tracking technologies are used on AscendraX website (AscendraX.com) is available in AscendraX Cookie Notice.

The Personal Information we process

The personal information we may collect and process about you may include, where applicable: your name; current job title; company name; professional email address; country of residence; telephone and fax numbers; physical addresses; business and industry interests; gender; date of birth; marital status; employment and education details (including learning history, work experience, and skills); curriculum vitae (CV); geolocation data; certificate or license numbers; account numbers; photographs, video, or audio recordings that may identify you; content you post on blogs, forums, wikis, or other social media platforms that we provide; IP address; browser type and language; access times; details of complaints; correspondence with you; newsletters to which you subscribe; information necessary for entities of the AscendraX Group to provide services to you; details regarding your use of AscendraX products or services; information about your communication preferences and interactions with us; information collected when you access our premises; and any other information that you voluntarily provide to us. We may also collect or obtain personal information as a result of how you interact with us, our services, or with others. While we do not generally seek to collect “sensitive” or “special category” personal information (such as data relating to race or ethnic origin, religious or philosophical beliefs, trade union membership, political opinions, medical or health conditions, or information concerning an individual’s sex life or sexual orientation), the personal information we collect may, in limited circumstances, include such special category data. This may include, for example, information relating to your dietary requirements (such as where meals are provided during meetings) or health information (such as to facilitate access to our buildings or events). We will process special categories of personal information only where required to do so by applicable law or where we have obtained your explicit consent. If you choose not to provide personal information, or where applicable, object to our processing of such information (as described in the section titled “Your Rights” below), we may be unable to process your requests or provide you with tailored communications, services, or assistance.

How We Use Your Information

Use of Personal Information for our Website

We may use your Personal Information for the purposes of, or in connection with:

• Verifying your identity when you access or log in to the website;
• Operating, managing, maintaining, and improving the website;
• Facilitating collaboration and communication;
• Providing, administering, and documenting training and professional qualifications;
• Customizing website content to deliver a personalized user experience;
• Managing our relationship with you and responding to inquiries or requests submitted through the website;
• Providing information about products and services that may be relevant or of interest to you;
• Conducting data analytics, including analysis of website usage and user demographics;
• Preventing, detecting, and investigating fraud, criminal activity, or security threats, and protecting our systems and data;
• Monitoring and enforcing compliance with applicable terms of use and ensuring that access to the website is restricted to authorized users;
• Complying with applicable legal and regulatory obligations;
• Responding to lawful requests and communications from competent authorities;
• Managing relationships, which may include:
  • Providing thought leadership and information about products and services offered by entities within the AscendraX Group;
  • Requesting feedback on our products and services;
  • Conducting market research or similar activities;
• Inviting you to participate in events, seminars, forums, or similar activities;
• Conducting surveys related to AscendraX, business, or societal topics;
• Supporting recruitment, talent management, and business development initiatives;
• Investigating, preventing, and responding to security incidents;
• Planning, executing, and analyzing marketing activities;
• Protecting our rights, interests, and property, and those of other entities within the AscendraX Group.

Sending you marketing information

We and other members of the AscendraX Group may use your information from time to time to inform you by letter, telephone, email and/or other electronic methods about products and services that may be of interest to you.

You may, at any time, ask us not to send marketing information to you by following the unsubscribe instructions in Communications from us, or contacting us.

Legal Basis for Processing Information

We are required by law to set out in this Privacy Notice the legal grounds on which we rely in order to process your Personal Information. We rely on one or more of the following lawful grounds:

• Legal obligation: The processing is necessary for compliance with a legal obligation we have
• Legitimate interests: The processing is necessary for the purposes of a legitimate interest pursued by us or a third party
• Consent: You have consented to us processing your information for a specific reason

To the extent that we process any sensitive Personal Information relating to you, we will do so because either: (i) you have given us your explicit consent; (ii) we are required by law to process that data; (iii) the processing is necessary for the establishment, exercise or defense of legal claims or (iv) you have made the data manifestly public.

Disclosure of Information to Third Parties

In connection with one or more of the purposes described in the “Information Use” section above, we may disclose personal information about you to: other members of the AscendraX Group for legitimate business purposes; third-party service providers that perform services for us and/or other entities within the AscendraX Group; parties involved in a corporate transaction, such as a sale, divestiture, restructuring, merger, or acquisition; and competent authorities, including courts, regulators, or other authorities that supervise or regulate us or another member of the AscendraX Group. We may also disclose personal information to other third parties where such disclosure is reasonably necessary to achieve one or more of the purposes described in the “Information Use” section above.

We may further disclose your personal information where such disclosure is required by applicable law or regulation, or in connection with legal proceedings.

Please note that some recipients of your personal information may be located in jurisdictions that do not provide data protection standards equivalent to those in the United Kingdom or in your country of residence. In such circumstances, we will ensure that the transfer is made in accordance with applicable data protection laws, including by obtaining your consent where required or by implementing appropriate safeguards to protect your personal information. Such safeguards may include entering into data transfer agreements incorporating standard contractual clauses approved by the UK Information Commissioner’s Office (ICO) for transfers of personal information to third countries.

Additional information regarding the international transfers described above, including details of the safeguards applied, is available upon request. To obtain such information, please contact us using the details provided in the “Contact Information” section below.

We may also share non-personal, anonymized, or aggregated information with third parties for various purposes, including data analytics, research, regulatory submissions, thought leadership, and promotional activities.

Selling of Information

We do not sell your Personal Information.

Privacy practices of third parties

This Privacy Notice applies solely to the collection, use, and disclosure of information obtained through your interactions with our websites and communications. Any third-party websites or applications that may be accessed via links from our websites or communications operate under their own privacy notices and maintain separate practices regarding the collection, use, and disclosure of personal information.

We encourage you to review the privacy notices of such third parties before providing them with any personal information.

Do not track

“Do Not Track” is a browser setting that allows you to indicate your preference not to be tracked across websites and online services. At present, the websites do not respond to “Do Not Track” signals or similar mechanisms.

Information Security

We use a range of physical, electronic and managerial measures to keep your Personal Information secure, accurate and up to date. These measures include:

• Education and training to relevant staff
• Administrative and technical controls to restrict access to Personal Information
• Technological security measures, including fire walls, encryption and anti-virus software
• Physical security measures, such as staff security passes to access our premises

Although we use appropriate security measures once we have received your Personal Information, the transmission of data over the internet (including by e-mail) is never completely secure. We endeavor to protect Personal Information, but we cannot guarantee the security of data transmitted to us or by us over the internet.

Information Retention

We will hold your Personal Information on our systems for the longest of the following periods: (i) as long as is necessary for the relevant activity or services; (ii) any retention period that is required by law; (iii) the end of the period in which litigation or investigations might arise in respect of the services.

Your Rights

You have various rights in relation to your Personal Information. In particular, you have a right to:

• Obtain confirmation that we are processing your Personal Information and request a copy
• Ask that we update or correct your Personal Information
• Ask that we delete Personal Information or restrict its use
• Withdraw consent to our processing of your Personal Information
• Receive a copy of your Personal Information in a structured, machine-readable format
• Object to our processing of your Personal Information

Verification of Personal Information Requests

For certain requests relating to personal information, we are required to verify your identity before processing the request. To facilitate this verification, we may request that you provide your full name, contact details, and your relationship with AscendraX. Depending on the nature of your request, we may also request additional information. Upon receipt, we will review the information provided and determine whether it reasonably matches the information maintained by AscendraX in order to verify your identity.

Third Party Requests

If you are submitting a Personal Information request on behalf of someone other than yourself, please contact us and include proof that you are authorized to make the request.

Contact Information

To exercise your rights or if you have any questions concerning your privacy while using the Website, please contact us:

Changes to this Privacy Notice

We may modify or amend this Privacy Notice from time to time. To let you know when we make changes, we will amend the date at the top of this page. The new, modified, or amended Privacy Notice will apply from that revision date.